There should be a well detailed planning of the task for the successful completion of the same. The major points to be considered in such a planning can be summarized as below.
a) Time should be given for preliminary study / literature survey of the topic, component selection and their availability study, design, bread board implementation and testing, final implementation on PCB, report preparation and presentation. If out side consultancy / expert opinion is required, this should also be well planned in advance. It is suggested to prepare a detailed time table with all the details mentioned here.
b) work should be divided among group members so that each individual should have participation in the intelligent part of the project other than data collection, report preparation etc.
c) There should be proper interaction with the project guide and the co-coordinator. The project file should be updated every week with the details of the work finished, data collected on components and design aspects, short coming s in achieving the goals etc. This will be useful at the final end in preparing the project report.
How to Write the Report?
The report is very important document on the work we have finished and should be prepared with at most care and attention. Next is a short guide line for the report preparation.
THE GENERAL FORMAT
1. The Preliminaries
a) The title Page
b) Preface (Including acknowledgments and abstract)
c) Table of contents (Mention page numbers against each item)
d) Abbreviations used
e) List of tables (Table number & page number)
f) List of figures / illustrations. (Figure number & Page number)
Note: The preliminaries pages are numbered using small Roman numerals ( i, ii, iii, etc) at the bottom of the page without punctuation and is at 25mm above the bottom edge of the paper.
2. The Text
a) Chapter-1 Introduction (The problem statement , significance, setting for the work, limits of the work can be included)
b) Main body of report in 2-5m chapters. Give the details of the work you have carried out along with the detailed circuit diagrams, flow charts etc. Give detailed discussion of your findings and results. All the figures should be numbered in relation to the chapter( eg. Figure 3.1 for the first figure in the third chapter) and captioned. The figures should be referenced in the text matter at least once and should be inserted immediately after the first reference to it. Photographs of the product, work setup etc is desirable. U are expected to give a brief description of the platform / environment on which you were working. This can be as a separate chapter or separate section according to its importance in the project. The information given here is only a guideline. You are free to change organization of the chapters in consultation with your internal guide. More chapters also may be added. The chapter titles may be selected to suit the contents.
c) Conclusion results and scope for future work. Give the important results and conclusions of the work in this chapter. Any scope for immediate future work as a continuation also may be given here. Comments / inferences are also possible here to substantiate your work status.
3. The Reference Material
a) Appendix (appendices) - Data sheets, PCB details and layouts, important long derivations, relevant computer programs etc can be included. Full Data sheets of commonly available components are not to be attached. You may include the relevant portions from the data sheets to read through the circuits diagrams, if you wish. The circuit diagram and internal block diagram of any special purpose hardware module that you use in your product should be attached as appendix.
The source codes are not to be attached as appendix. Those who are doing FPGA / MATLAB based projects can included the source programs if you feel it necessary for the completion of the project report. You are encouraged to attach a CD at the end of the report. All source codes , data sheets, soft copy of the report, separate copy of abstract and synopsis etc. can be included in this.
1. When the reference is text book the format will be Benjamin C Kuo, Automatic Control System, Prentice hall Inc.(India), 2nd Edition 1986, pp.31-45, Ch.2
2. When the reference is a journal article, the format will be Ejbee G.C, Wollenberg B.F, automatic Contingency Selection, IEEE Transaction on power Apparatus and Systems, Vol.98, No.3, Jan / Feb.1989, pp 97-108.
3. In addition to this the relevant websites can also be included in the references. In case of web references, exact URL has to be given.
Note: The appendix should be headed like APPENDIX-A, APPENDIX-B etc
4. Page and Chapter Format
1. Spacing -The body is usually double /1.5 line spaced.
2. General page numbers should appear in the top right hand side of the paper. (Arabic numerals 1, 2 3...)Number may be placed 1 inch from bottom and right hand edge of the paper. Page number can also be placed at the bottom right hand side edge. Page numbers are usually avoided from the top of character headings.
3. Margins. Left -37.5mm (for binding), Top, Right and Bottom -25mm. Use the Times New Roman letter type with font size 12 for the matter.
4. It will be better to align the paragraphs using 'justify' in MS-WORD.